EDIH Saxony | Privacy policy

Privacy Policy

1. Introduction

With the following information, we would like to give you as a "data subject" an overview of the processing of your personal data by us and your rights under data protection laws. In principle, it is possible to use our Internet pages without entering personal data. However, if you want to use the special services of our enterprise via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.

The processing of personal data, such as your name, address, or e-mail address, is always in line with the German Data Protection Regulation (DS-GVO), and in accordance with the country-specific data protection regulations applicable to the "Institut für Angewandte Informatik (InfAI) e. V.". By means of this privacy policy, we would like to inform you about the scope and purpose of the personal data we collect, use and process.

As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can have security vulnerabilities, so that absolute protection cannot be guaranteed. For this reason, you are also free to transmit personal data to us by alternative means, for example by telephone or by mail.

2. Responsible Person

The responsible person in the sense of the DSGVO is:

Institut für Angewandte Informatik (InfAI) e. V.

Goerdelerring 9

04109 Leipzig

Phone: +49 341 229037 0

Fax: +49 341 229037 99

E-Mail: info@infai.org

3. Data Protection Officer

You can contact our data protection officer, Ms. Köhler, directly at any time with all questions and suggestions regarding data protection.

E-Mail: datenschutz@infai.org

4. Legal basis of processing

Art. 6 (1) lit. a DS-GVO (in conjunction with Section 25 (1) TTDSG) serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for a delivery of goods or the provision of another service or consideration, the processing is based on Article 6 (1) lit. b DS-GVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.

If our company is subject to a legal obligation by which processing of personal data becomes necessary, such as for the fulfillment of tax obligations, the processing is based on Art. 6 para. 1 lit. c DSGVO.

In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 para. 1 lit. d DSGVO.

Ultimately, processing operations could be based on Art. 6 (1) lit. f DS-GVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary for the protection of a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if you are a customer of our company (recital 47 sentence 2 DS-GVO).

6. Transfer of data to third parties

We do not transfer your personal data to third parties for purposes other than those listed below.

We only pass on your personal data to third parties if:

You have given us your express consent to do so in accordance with Art. 6 (1) a DSGVO.
The disclosure is permitted under Art. 6 (1) (f) DSGVO to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data.
In the event that there is a legal obligation for the disclosure pursuant to Art. 6 (1) c DSGVO.
This is legally permissible and necessary according to Art. 6 para. 1 lit. b DSGVO for the processing of contractual relationships with you.

Within the scope of the processing operations described in this privacy policy, personal data may be transferred to the USA. The USA does not have an adequate level of data protection (ECJ: Schrems II ruling). In particular, U.S. investigative authorities can oblige U.S. companies to hand over or disclose personal data without the data subjects being able to effectively take legal action against this. Thus, in principle, there is a possibility that your personal data will be processed by U.S. investigative authorities. We have no influence on these processing activities. To protect your data, we have concluded commissioned processing agreements based on the standard contractual clauses of the European Commission. If the standard contractual clauses are not sufficient to establish an adequate level of security, your consent can serve as a legal basis for the transfer to third countries in accordance with Art. 49 (1) a) DSGVO. This sometimes does not apply in the case of a data transfer to third countries for which the European Commission has issued an adequacy decision pursuant to Art. 45 DSGVO.

6. Technology

6.1 SSL/TLS encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data, or contact requests that you send to us as the operator. You can recognize an encrypted connection by the fact that there is an "https://" instead of an "http://" in the address line of the browser and by the lock symbol in your browser line.

We use this technology to protect your transmitted data.

6.2 Data collection when visiting the website

When you use our website for information purposes only, i.e. if you do not register or otherwise transmit information to us, we only collect data that your browser transmits to our server (in so-called "server log files"). Our website collects a series of general data and information with each call of a page by you or an automated system. This general data and information is stored in the server log files. The following can be recorded

1. browser types used and versions,

2. the operating system used by the accessing system,

3. the website from which an accessing system arrives at our website (so-called referrer),

4. the sub-websites that are accessed via an accessing system on our website,

5. the date and time of an access to the website,

6. a shortened Internet Protocol address (anonymized IP address).

When using this general data and information, we do not draw any conclusions about your person. This information is rather required in order to

1. to deliver the contents of our website correctly,

2. to optimize the content of our website and the advertising for it,

3. to ensure the long-term operability of our IT systems and the technology of our website, and

4. to provide law enforcement authorities with the information necessary for prosecution in the event of a cyberattack.

Therefore, the data and information collected will be evaluated by us, on the one hand, statistically and, on the other hand, with the aim of increasing the data protection and data security of our enterprise so as to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

The legal basis for the data processing is Art. 6 para. 1 lit. f DS-GVO. Our legitimate interest follows from the purposes for data collection listed above.

6.3 Hosting by DomainFactory

We host our website at DomainFactory GmbH, Oskar-Messter-Str. 33, 85737 Ismaning (hereinafter referred to as DomainFactory).

When you visit our website, your personal data (e.g. IP addresses in log files) are processed on DomainFactory's servers.

The use of DomainFactory is based on Art. 6 para. 1 lit. f DS-GVO. We have a legitimate interest in the most reliable presentation and provision as well as safeguarding of our website.

We have concluded an order processing agreement (AVV) pursuant to Art. 28 DS-GVO with DomainFactory. This is a contract required by data protection law, which ensures that DomainFactory only processes the personal data of our website visitors according to our instructions and in compliance with the DS-GVO.

You can find more information about DomainFactory's privacy policy at: https://www.df.eu/de/datenschutz/

7. Cookies

7.1 General information on Cookies

Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone or similar) when you visit our site.

In the cookie, information is stored that results in each case from the context of the specific end device used. This does not mean, however, that we thereby gain direct knowledge of your identity.

The use of cookies serves to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your terminal device for a certain fixed period of time. If you visit our site again to use our services, it is automatically recognized that you have already been with us and which entries and settings you have made so that you do not have to enter them again.

The respective storage period of the cookies can be taken from the settings of the consent tool used.

7.2 Legal basis for the use of cookies

The data processed by the cookies, which are required for the proper functioning of the website, are thus necessary to protect our legitimate interests as well as those of third parties in accordance with Art. 6 (1) lit. f DSGVO.

For all other cookies, it applies that you have given your consent to this via our opt-in cookie banner within the meaning of Art. 6 (1) lit. a DSGVO.

7.3 Tips for avoiding cookies in common browsers

You have the option of deleting cookies, only allowing selected cookies or completely deactivating cookies at any time via the settings of the browser you are using. You can find more information on the support pages of the respective providers:

● Chrome: https://support.google.com/chrome/answer/95647?tid=311178978.

● Safari: https://support.apple.com/de-at/guide/safari/sfri11471/mac?tid=311178978.

● Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?tid=311178978.

● Microsoft Edge: https://support.microsoft.com/de-de/microsoft-edge/cookies-in-microsoft-edge-l%C3%B6schen-63947406-40ac-c3b8-57b9-2a946a29ae09.

7.4 Borlabs Cookie (Consent Management Tool)

We use the Wordpress cookie plugin "Borlabs Cookie" from Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany. This service allows us to obtain and manage the consent of website users for data processing.

Borlabs Cookie uses cookies to collect data generated by end users who use our website. When an end user provides consent, the plugin automatically logs the following data, among other things, at Complianz:

● Cookie run time,

● Cookie version,

● Domain and path of the wordpress site,

● Selection in cookie banner,

● UID (a randomly generated ID),

The consent status is also stored in the end user's browser so that the website can automatically read and follow the end user's consent in all subsequent page requests and future end user sessions for up to 12 months. Consent data (consent and withdrawal of consent) is stored for three years. The retention period corresponds to the regular limitation period according to § 195 BGB. The data will then be deleted immediately.

The functionality of the website is not guaranteed without the described processing. There is no possibility for the user to object as long as there is a legal obligation to obtain the user's consent to certain data processing operations, Art. 7 para. 1, 6 para. 1 p. 1 lit. c DS-GVO.

The collected data will not be forwarded to Borlabs GmbH, nor will it be accessed.

You can find more information about Borlabs Cookie at: https://de.borlabs.io/borlabs-cookie/.

8. Content of our internet page

8.1 Contact us/ contact form

Personal data is collected when contacting us (e.g. via contact form or e-mail). Which data is collected in the case of the use of a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of responding to your request or for contacting you and the associated technical administration. The legal basis for processing the data is our legitimate interest in responding to your request pursuant to Art. 6 (1) lit. f DS-GVO. If your contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DS-GVO. Your data will be deleted after final processing of your request, this is the case if it can be inferred from the circumstances that the matter concerned has been conclusively clarified and the deletion is not contrary to any statutory retention obligations.

8.2 Application management / job exchange

We collect and process the personal data of applicants for the purpose of handling the application process. The processing may also take place electronically. This is particularly the case if an applicant submits corresponding application documents to us electronically, for example by e-mail or via a web form located on the website. If we conclude an employment or service contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude a contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests on our part prevent deletion. Another legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

The legal basis for processing your data is Art. 88 DS-GVO in conjunction with. § 26 para. 1 BDSG.

8.3 Processing of data (statutory and business services)

We collect, process and use personal data of our members, supporters, interested parties, customers or other persons insofar as we offer them contractual services or act within the scope of existing business relationships, e.g. towards members, or are ourselves recipients of services and benefits. This is done on the basis of Art. 6 (1) lit. b DSGVO, which permits the processing of data for the performance of a contract or pre-contractual measures. Furthermore, we process the data of data subjects pursuant to Art. 6 para. 1 lit. f. DSGVO on the basis of our legitimate interests, e.g. for public relations or administrative tasks.

The data processed, their type, scope and purpose as well as the necessity of their processing are determined by the respective contractual relationship. This includes inventory data, master data of persons (e.g. name, address), as well as contact data (e.g. e-mail address, telephone), contract data (e.g. content and information, names of contact persons) and payment data (e.g. bank details, payment history). We collect, process, and use personal data about the use of our Internet pages (usage data) only to the extent necessary to enable the user to use the service.

The collected data will be deleted after the completion of the order or termination of the business relationship. In the event of business processing, we shall retain the data for as long as they are relevant for business processing, or for warranty or liability obligations. Legal retention periods remain unaffected.

8.4 Data transfer upon conclusion of a contract for services and digital content

We transmit personal data to third parties only if this is necessary for the processing of the contract, for example, to the credit institution entrusted with the processing of payments.

A further transmission of data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, for example for advertising purposes.

The basis for data processing is Art. 6 para. 1 lit. b DSGVO, which permits the processing of data for the fulfillment of a contract or pre-contractual measures.

8.5 Conducting online surveys

We conduct online surveys to evaluate and improve our EDIH services. Participation in such surveys is voluntary. The information collected is evaluated anonymously and aggregated and is used exclusively for internal purposes to improve our services. The legal basis for this is Art. 6 Ab. 1 lit. f DSGVO.

Participation is anonymous, i.e. without registration, mention of your name or other personal data. Nevertheless, depending on your personal browser settings, personal data (IP address) may be processed.

For example, through cookies stored on your terminal device to enable caching of survey results and reopening of the survey. You can delete these cookies yourself in your personal browser settings, which means that it will then no longer be possible to reopen the survey with the already cached data.

In addition, the following data, if necessary, is stored in secured log files for the purpose of technical operation, the detection of errors and their elimination (Art. Art. 6 para. 1 lit. f. DSGVO):

• Web page/address accessed;

• Date and time of access;

• IP address of the user;

• HTTP status code;

• amount of data retrieved;

• Browser type and version/operating system used.

The technical creation and evaluation of the questionnaires is carried out by CryptPad, a data protection-oriented platform of the manufacturer XWiki SAS, located at 4 Rue du Faubourg Poissonnière 75010 Paris, France. Pursuant to Art 28 DSGVO, we have concluded an order processing agreement with CryptPad for this purpose.

For technical questions, please contact the technical support: privacy@cryptpad.fr

More information at: https://cryptpad.fr/pad/#/2/pad/view/GcNjAWmK6YDB3EO2IipRZ0fUe89j43Ryqeb4fjkjehE/

The information collected will be treated confidentially and will not be passed on to third parties.

All data collected from the survey participants (unless they were collected anonymously anyway) will only be processed as long as this is necessary for the purpose. The data will be deleted three months after the end of the survey if there is no longer a legal basis for the processing.

In consideration of Art. 16 et seq. DSGVO, we would like to point out that it is difficult or impossible to claim or implement certain data subject rights with regard to the deletion, correction or transfer of anonymously collected data. Since the data is anonymous, it cannot be associated with a specific person or traced. Accordingly, data subject rights may not apply. This does not apply when personal data is processed.

For more information on how to exercise your right, please refer to a separate point within this privacy policy.

9. Newsletter

9.1 Newsletter dispatch to existing customers

If you have provided us with your e-mail address when purchasing goods or services, we reserve the right to regularly send you offers for similar goods or services, such as those already purchased, from our range by e-mail. In accordance with Section 7 (3) of the German Unfair Competition Act (UWG), we do not need to obtain your separate consent for this. In this respect, the data processing is carried out solely on the basis of our legitimate interest in personalized direct advertising in accordance with Art. 6 Para. 1 lit. f DS-GVO. If you have initially objected to the use of your e-mail address for this purpose, no e-mails will be sent by us. You are entitled to object to the use of your e-mail address for the aforementioned advertising purpose at any time with effect for the future by notifying the responsible person named at the beginning. For this, you will only incur transmission costs according to the prime rates. After receipt of your objection, the use of your e-mail address for advertising purposes will cease immediately.

9.2 Advertising newsletter

On our website, you are given the opportunity to subscribe to our company's newsletter. Which personal data are transmitted to us when ordering the newsletter, results from the input mask used for this purpose.

We inform our customers and business partners at regular intervals by means of a newsletter about our offers. The newsletter of our company can only be received by you if

1. you have a valid e-mail address and

2. you have registered to receive the newsletter.

For legal reasons, a confirmation e-mail will be sent to the e-mail address you entered for the first time for the newsletter dispatch using the double opt-in procedure. This confirmation email serves to verify that you, as the owner of the email address, have authorized the receipt of the newsletter.

When registering for the newsletter, we also store the IP address of the IT system used by you at the time of registration as well as the date and time of registration, which is assigned by your Internet service provider (ISP). The collection of this data is necessary in order to be able to track the (possible) misuse of your e-mail address at a later date and therefore serves our legal protection.

The personal data collected in the context of a registration for the newsletter will be used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or a related registration, as could be the case in the event of changes to the newsletter offer or changes in the technical circumstances. No personal data collected as part of the newsletter service will be passed on to third parties. The subscription to our newsletter can be cancelled by you at any time. The consent to the storage of personal data that you have given us for the newsletter dispatch can be revoked at any time. For the purpose of revoking the consent, you will find a corresponding link in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter mailing directly on our website at any time or to inform us of this in another way. The legal basis for data processing for the purpose of sending the newsletter is Art. 6 (1) lit. a DS-GVO.

10. Our activities on social networks

So that we can also communicate with you in social networks and inform you about our services, we are represented there with our own pages. If you visit one of our social media pages, we are jointly responsible for the processing operations triggered by this, within the meaning of Art. 26 DS-GVO, with the provider of the respective social media platform.

We are not the original provider of these pages but merely use them within the scope of the possibilities offered to us by the respective providers.

As a precaution, we, therefore, point out that your data may also be processed outside the European Union or the European Economic Area. Use may therefore be associated with data protection risks for you, as safeguarding your rights, e.g. to information, deletion, objection, etc., could be more difficult, and processing in the social networks often takes place directly for advertising purposes or for the analysis of user behavior by the providers, without this being able to be influenced by us. If usage profiles are created by the provider, cookies are often used or the usage behavior is assigned to your own member profile of the social networks.

The described processing operations of personal data are carried out in accordance with Art. 6 (1) lit. f DS-GVO on the basis of our legitimate interest and the legitimate interest of the respective provider in order to be able to communicate with you in a timely manner or to inform you about our services. If you have to give your consent to the data processing as a user with the respective providers, the legal basis refers to Art. 6 (1) lit. a DS-GVO in conjunction with. Art. 7 DS-GVO.

Since we do not have access to the providers' databases, we would like to point out that it is best to assert your rights (e.g. to information, correction, deletion, etc.) directly with the respective provider. We have listed further information on the processing of your data in the social networks below at the respective social network provider used by us:

10.1 Facebook